Letterbox arrangements are usually drawn up before the child goes to live with their adoptive family. These arrangements set out exactly what will be exchanged and when the exchanges will take place. The best interest of the child will always come first when the nature of the contact is being decided.
Once an agreement is in place, a confirmation letter is sent to both families. Reminder letters will be sent out a few weeks before news is due to be exchanged. If a letter from the birth family doesn’t arrive in the due month, we will send a reminder letter.
Letterbox contact is made between the adults on behalf of the child(ren). The child(ren) can contribute, for example by including a drawing, handprint or by writing something when they are older, but only if they want to.
Only items which can be easily posted can be exchanged through the letterbox service. Your agreement may include:
Exactly what can be sent, when and how often will be agreed before letterbox begins.
Adoption West will photocopy all letters and cards so there is a complete record on the child’s letterbox file in case anything is lost in the future.
Our letterbox coordinators can offer advice and ideas to help you write your letter.